Committees
Membership Committee - Chair: Jeff Woodward
Members: Esther Vincent, Laurie D'Audney, Dave Merritt
The Membership Committee works to ensure that Colorado WaterWise’s membership provides a basic level of financial support for the organization. The committee defines membership benefits and values, sets membership levels, maintains a membership database, supports members, ensures that renewal information goes out in a timely manner, and works with the management team recruit new members.
2011 Tasks:
Newsletter Committee - Editors: Ruth Quade, Kim Frick, Leslie Martien
Members: Laurie D'Audney, Liz Gardener, Frank Kinder, Natalie Kirton-Brower
The Newsletter Committee is charged with producing the quarterly WaterWise newsletter. Each issue has a focused topic and supporting articles and is published on the first of March, June, September, and December. WaterWise is an important communication tool, with current research, events and happenings within the Colorado water conservation community and beyond.
2011 Goal:
- Link articles in newsletter to specific Best Practice measures to promote the Guidebook and align with strategic plan.
Value of Water Committee - Co-Chairs: Alyssa Quinn & Laura Wing
Members: Jean Van Pelt, Peter Mayer, Brenda O'Brien, Lyle Whitney, Esther Vincent, Ruth Quade, Frank Kinder, Laurie D'Audney
The Value of Water Committee aims to create water awareness among all Coloradoans through implementation of a statewide water awareness campaign that can be adapted regionally. Listed below are goals of the committee:
- Survey – survey project partners and analyze existing citizen knowledge assessment tools. Conduct initial statewide survey. Beginning 2011.
- Campaign Components – Develop campaign implementation strategy. Develop a logo and slogan to serve as the identity for the campaign, develop a website to serve as porthole for the campaign and create a media kit. All 2011.
- Campaign Implementation – Implement campaign components for print, radio and TV media with regional application. – Beginning of 2012.
- Evaluation and Analysis – Develop and implement campaign evaluation and analysis tools including surveys that are used before, during and after the project. – End of 2012 to beginning of 2013.
Development Committee - Chair: Esther Vincent
Members: Laurie D'Audney, Beorn Courtney, Kim Frick
Mission: the committee is responsible for defining a strategy for board development/expansion that will support the organization's strategic goals. Committee members will also act as ambassadors for the organization.
Goals:
- Succession planning
- Expand the reach of Colorado WaterWise beyond the water conservation community
- Outreach for board recruitment in support of Colorado WaterWise board election cycles
- Develop an outreach plan and targets
BP Phase II & III Committee - Co-Chairs: Brenda O'Brien & Peter Mayer
Members: Lyle Whitney, Laurie D'Audney
Best Practices Phase II is the development of a webinar training platform for the Guidebook of Best Practices for Municipal Water Conservation. The development and delivery of a web based training platform will allow for widespread best practices training, thus meeting the needs of our constituents.
2011 Tasks:
- Develop a scope of work to identify cost and funding source(s)
- Organize Webinars and Select Webinar Service
- Prepare Webinar Program and Materials
- Conduct webinars
Best Practices Phase III is to develop an interactive tool that interfaces with best practice tools such as the AWE and ICI tools.
2011 Tasks:
- Develop a scope of work for BP Phase III
Annual Event Committee - Co-Chairs: Brenda O'Brien & Ruth Quade
Members: Laurie D'Audney, Alyssa Quinn, Leslie Martien, Esther Vincent, Linda Firth, Russ Sands, Sarah Fleury
The Annual Event Committee is responsible for organizing and executing Colorado WaterWise's annual event.
Colorado WaterWise hosts a 1-day event each year to engage and educate the community to help promote urban water conservation to professionals throughout Colorado.
The Annual Event Committee will deliver a successful annual event each year through implementation of the events project plan. The project plan includes task such as (including but not limited to): identify a theme, select a venue, audio and visual equipment, identify topics and speakers, develop a pricing strategy, develop registration platform, identify sponsors and sponsor benefits, marketing materials, and public relations, document financials, award program and door prizes, and other key event deliverables.
The Annual Event Committee will need to designate:
- Facility Coordinator: secure room-reservation, arrange for necessary amenities required for the meeting. Act as a liaison between the committee and the facility managers. Determine needs for additional duties such as room set-up, cleaning and membership sign-ins/seating assignments. Organize food/refreshments. Sub-tasker assistance required.
- Program Manager: Develop a list of discussion topics and provide a time frame/agenda. Assign "speakers search" responsibilities. Assign handouts and notebooks preparation responsibilities. Sub-tasker assistance required.
- Event Host: manage the progression of activities in a timely fashion. Provide opening comments and introductions.
- Publicist: Get the word out, prepare event's brochure, post information on the website, contact membership, solicit involvement, track and coordinate registrations, assist in agenda development and printed materials. Sub-tasker assistance required.
- Sponsor Agent: Contact and secure sponsors for the event. Will coordinate with the Publicist.
- Treasurer: Monitor expenses, collect receipts, expense approval/justification.
- Fundraiser: Develop fundraising program for the cocktail hour. Sub-tasker assistance required.
- Webmaster: Develop registration platform, post all Annual Event materials.
- Surveys: Develop a survey, coordinate completion, gather and communicate survey results.
- Admin tasks: Print materials, host registration table, arrange signage, etc.
- Registration: Monitor and reconcile registration with money collected and coordinate with treasurer. Prepare name tags, registration list for the day of, staff and monitor registration table.
ICI Committee - Co-Chairs: Stu Feinglas & Cindy Moe
Members: Frank Kinder, Russ Sands, Sarah Fleury, Laurie D'Audney, Leslie Martien
The ICI Committee acts as a steering committee for ICI water conservation projects. The focus of the ICI (Industrial, Commercial, and Institutional) Committee is to promote water conservation within the business community. Recent projects include the development of an ICI self audit tool to identify conservation potential and tools for implementation. The first phase of a benchmarking project developed average water use for four sectors, using actual billing and building data from six Front Range cities. The sectors include:
- Restaurants
- Schools
- Hotel/motels
- Nursing home/assisted living facilities
Future projects include expanding the benchmarking to additional sectors, coordinating workshops and trainings to promote use of the self audit tool, and providing up-to-date resources about commercial technologies. Members of the committee help to direct the focus of the above projects, develop new committee projects, assist in gathering water use benchmark data, and seek grant funding to further the goals of the committee.
Website Committee - Co-Chairs: Laura Wing & Drew Beckwith
Members: Brenda O'Brien, Jeff Woodward
The Colorado WaterWise website communicates the organizational goals and objectives to members and visitors. The website hosts information about the organization, the Board of Directors, projects, technical resources, newsletter, and events. It also provides a platform for essential organizational functions including member and contact database management, membership registration and renewal, e-mail marketing, document storage, event registration, and online credit card payments.
The Website committee’s role is to optimize the website for the display of timely information. Website committee members learn through web-based tutorials how to manage website structure and functions and train Board members, committee members, and staff how to post information.
- Posting of Information: Because Colorado WaterWise does not contract with a website administrator, posting of website content is a responsibility shared by all committees and Board members. Each committee or workgroup should designate a member who is responsible for posting information about their projects. Management Team information should be posted by the Secretary or Project Manager in the Board Business Section. The website is equipped with a text editor that allows information to be easily copied from Microsoft Word documents to a web page. The Website committee is responsible for adding pages and modifying formats as necessary to accommodate new information. If interested in posting information, any Board member may request administrative access to the website and training from the Website committee.
- E-mail Distribution: The Project Manager is responsible for e-mail distribution to mailing lists. If a committee needs to send out information to a mailing list, the information should be first approved by the Management Team and then sent to the Project Manager. Contacts can be sorted and grouped by category to create custom distribution lists.
- Member/Contact Database: The Membership committee is responsible for maintaining the member/contact database.
- Posting Events: Events and meetings can be posted by the Project Manager or Board members with administrative access to the website. Any water conservation or water resources related event can be posted. Events and meetings can be set up so that attendees can register on the website. Attendees are automatically recorded in the contact database and the number of attendees registered for each event is tracked.
- Respond to Member Inquiries
